Remote Office Administrator - Part-Time

1w1 week ago

Building & Earth

Garner, US · Full-time · $45,000 – $65,000

About this role

Do you thrive on systems, processes, and solving problems? Does checking items off your to-do list bring a sense of accomplishment? We’re seeking a motivated, high-integrity, detail-oriented self-starter as an administrative business partner to our Remote Branch Manager at a dynamic professional services firm in construction.

Oversee day-to-day remote office operations, manage per diem requests, vendor relations, and fleet management to ensure smooth efficiency. Handle accounts receivable including submitting invoices, pay applications, and following up on overdue payments with clients and project teams. Support project coordination, financial administration, reporting, and documentation for key metrics.

Join a fully remote team where you’ll actively support company culture by fostering connection, trust, and alignment. Coordinate virtual meetings, regular check-ins, and team initiatives to keep employees engaged and supported despite physical distance. Work closely with strong leadership in an innovative, technology-driven environment built on trust.

Start part-time with the goal of growing into full-time while enjoying a flexible work schedule that respects work-life balance. Be part of a supportive environment valuing continuous growth and meaningful impact. Embrace exciting opportunities for career advancement in a firm driven by people we can trust.

Requirements

True go-getter who thrives in a fast-paced environment
Proactive problem solver with ability to take full ownership of tasks and drive them to completion
Exceptional organizational skills and attention to detail
Stellar communication and leadership abilities to inspire the team
Previous experience in administrative-related roles
Preference for candidates who have worked in the Construction Industry
Preference for candidates with experience in accounts receivables and collections
Trustworthy, self-motivated professional with strong work ethic able to work independently in a fully remote role

Responsibilities

Oversee day-to-day remote office operations, ensuring the office runs smoothly and efficiently
Manage per diem requests, vendor relations, and fleet management
Manage accounts receivable process, including submitting invoices and pay applications, following up on overdue payments
Coordinate internally with project teams, clients, and project managers for timely collections
Assist in coordinating internal projects, meetings, and events, ensuring smooth execution and adherence to deadlines
Support basic accounting functions, including processing invoices, basic financial reporting, and accounts payable invoice processing
Maintain and organize records, prepare reports, and track key metrics related to office operations and financial performance
Actively support employee engagement in a fully remote team by fostering connection, trust, alignment through communication, check-ins, virtual meetings, and team initiatives