Executive Assistant / Legal Administrator

This position provides executive level administrative, legal, technical, and operational support requiring good judgment, initiative, independence, discretion, professionalism, and confidentiality. It forms the operational foundation for maintaining legal and business affairs records, systems, and processes including corporate secretarial, copyright, trademark, privacy, compliance, and finance matters. The role involves regular interactions with management across a global company.

Day-to-day duties include managing departmental systems, digital and physical copyright registrations, trademark support, records, calendars for the General Counsel and legal team, and administrative tasks like document preparation. Additional responsibilities cover meeting assistance, travel bookings, expense reconciliations, invoice processing, vendor onboarding, and corporate records maintenance. Compliance support and stakeholder liaison complete core activities in this hybrid Toronto position.

The environment demands professionalism and integrity in dealings with the Legal and Contracts Administration team, Publishing Leadership Team, colleagues, and external parties. It requires a high degree of organizational EQ, knowing when to involve others for objectives. Collaboration with cross-functional partners is essential in this full-time regular role.

Success involves a solutions-oriented approach to challenges, resolving issues calmly while showing initiative, independence, and drive. The role emphasizes outstanding judgment, ability to anticipate needs, and building positive relationships company-wide. Discretion and confidentiality remain paramount at all times.